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January 13, 2023How Document Shredding Can Help Business Owners Save Time and Money
March 7, 2023Secure document shredding is no joke. Have you been wondering if outsourcing your paper shredding could be more secure and efficient than handling it in-house? If so, now is a great time to consider researching professional, secure document shredding services.
Understandably, business owners regularly reach out to us here at On-Site Shredding with questions regarding the type of businesses that would benefit from our secure document shredding services and the associated costs. While it is essential to be mindful of your budget, not hiring a professional service could result in costly long-term repercussions.
Given this, here are some types of small businesses that should consider utilizing paper shredding services.
Companies with many financial records
Two major financial regulations are specifically for companies. They are all about adequately storing and discarding financial information, including Social Security numbers, credit card details, and other sensitive data that can be exploited for identity theft.
- By decree of the Fair and Accurate Credit Transactions Act (FACTA), all credit card processors must only print out the last four digits of any transaction. Furthermore, companies that use consumer credit reports must discard them once they are no longer necessary.
- The Sarbanes-Oxley Act of 2002 established mandatory regulations for corporate accounting, such as preserving financial data for a required duration and following guidelines when disposing of it properly.
If any of the above regulations impact your business, you should prioritize finding confidential paper shredding services. The fees you may need to pay for improper disposal of financial information are steeper than any monthly service fee you’ll pay at On-Site Shredding.
Healthcare Providers and Organizations Subject to HIPAA Compliance Guidelines
Being a healthcare provider or managing any health-related information, you must adhere to all HIPAA regulations regarding storing, protecting, and destroying such records. These standards are created to safeguard people’s data from potential breaches.
If you fail to comply, you could face steep fines and other punishments. Consequently, any company that handles protected health information (PHI) should establish protocols for correctly discarding digital and paper documents. Finding a paper shredding company you can trust will be all the difference in feeling confident that your patients protected health information is being correctly disposed of. Your patients will thank you!
Are you a business DIY shredding your documents?
There are considerable dangers to DIY Shredding. Among them, the most commonly encountered include:
- Don’t be fooled by small and cheap shredders, as they only cut documents into strips. This makes it easy for thieves to piece the record together and access your confidential information, putting you and your customers in danger.
- Don’t be fooled by DIY Shredding; it is more costly than you might think. In monetary terms and employee effort, hiring a professional shredding service to do the job for you will save much money in the long run.
- As we mentioned before, improper storage can leave your documents at risk of being stolen or compromised.
Since data breaches cost companies billions of dollars annually, taking precautions and leaving your document destruction to an experienced shredding service makes sense.
Without a doubt, utilizing paper shredding services is advantageous for any business. It’s the best way to protect sensitive documents, adhere to regulations, and save money.
Are you in the market for a paper shredding service? Click here to learn how On-Site Shredding can help!